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Help with Filling out the Image and Media Data Entry Form

treehouse builders toolkit

When you insert an image into your treehouse, the information from the copyright owner, scientific name and credits (creator and acknowledgements) fields will be inserted as a caption underneath your image. The image below is in the public domain, so only the scientific name and acknowledgments are in the caption.


Ursus arctos. Photo courtesy U. S. Fish and Wildlife Service

When you add image data, other ToL users can see the data when they search for an image and click "view image and data".

 

The image data entry form has many fields. The list below shows the fields in the order that they appear in the form (view example form | download an example pdf).

For more help filling out the Image Data Entry Form view:

Filling out the form: When you are the Copyright Owner

Data Entry Field What You Must Fill Out
Copyright Your name should already be written as the copyright owner.
ToL Media Use Check the ToL Use Model that you prefer.
Creator If you are the copyright owner but not the creator you can write the name of the creator here. (For example, if a teacher or parent is submitting a child's work and assuming the responsibility of copyright holder.)
Acknowledgements If you would like to acknowledge anyone you can do so here.
Other fields

Fill out as much information as you can. See the list above for fields you should definitely fill out.

Filling out the form: When you are not the Copyright Owner

IMPORTANT: Make sure to spend some time going over Copyright Issues before you embark on collecting media that you have not created yourself. You cannot use images/media files that you did not create (images that are copyrighted to someone else) unless you receive permission in writing from the copyright owner. It violates copyright law if you use an image and simply cite the source of where you found it without receiving permission in writing. Use this letter to ask for permission to use an image or media file.

Think about it, people are going to court over downloading music wihout permission, and you would get reprimanded if you plagiarized (copied) someone else's text. Grabbing images (or other media files) from the internet is no different.

Data Entry Field What You Must Fill Out
Copyright Holder (another ToL Contributor) Once you have received permission, select the radio button for Copyright belongs to another ToL Contributor. Next click Select a Contributor, search on the person's name and select the name of the correct ToL contributor.
Copyright Holder (when not a ToL contributor)

Once you have received permission, Click The Copyright Owner is not a ToL contributor radio button. Then:

  • Fill in the name of the copyright holder in the Copyright Holder field where you can write in a copyright holder that is not a ToL contributor.
  • Fill in the copyright owner's email address
  • Fill in the copyright owner's homepage URL
  • Paste the permission that you recieved to post the image into the notes field
ToL Media Use Contact the copyright holder to receive in writing the correct ToL Use Model.
Credits: Creator If there is a photographer or creator that is not the copyright holder, type their name into the Creator Field.
Credits: Acknowledgements Acknowledge the organization and the website you found the media at by listing the name and URL (web address ) of the site.
Notes

Paste the permission that you recieved to post the image into the notes field

Other fields Fill out as much information as you can. See the list above for fields you should definitely fill out.

Filling out the form: When the image or media file is in the Public Domain

Media that is in the public domain means that the original copyright owner has given up their copyright for the public to use the work freely in their own projects. We have a list of sites that have media in the public domain that you use to find images and media. Remember that images and media are not in the public domain unless they specifically say that they are in the public domain. Just because an image does not have a copyright owner listed right under the picture does not mean it is in the public domain. When in doubt, ask for permission in writing.

Data Entry Field What You Must Fill Out
Copyright Check the Public Domain checkbox.
ToL Media Use Check ToL Use Model #3, Share with ToL Partners.
Creator If there is a photographer or creator type their name into the Creator Field.
Acknowledgements Acknowledge the organization and the website you found the media at by listing the name and URL (web address ) of the site.
Other fields Fill out as much information as you can. See the list above for fields you should definitely fill out.

 

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